Xpact Office

Xpact Office

XPACT OFFICE

Intelligent process automation in the public sector

We help you intelligently automate your work processes and make your document management more efficient with our AI-based software.  We work in full compliance with data protection regulations and train the AI with your own data to prevent data mixing and enable a quick start.

Drive process automation in the public sector with Xpact Office, our software-solution Save up to 95% in time and costs. This gives your staff the opportunity to focus on more value-adding tasks.

Our solution for efficient document management

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Xpact Office processes incoming documents such as notices (e.g., tax assessments), invoices, case files (police), contracts, personnel files, etc. fully automatically, regardless of document type, document format, form, or layout.

Incoming documents are automatically separated, classified, and then stored and archived in a structured manner. Upon request, the data can be transferred to your existing ERP systems/DMS.

Our product line Xpact Office fully automates the processing of incoming documents for law firms and credit agencies. Using our proprietary AI, documents are separated and classified, the desired information is extracted, and then stored and archived in a structured manner. Upon request, the data can be transferred to your existing systems.

Possible workflow for tax assessments:

Our product line Xpact Office processes incoming documents in the finance department fully automatically. With the help of our own AI, documents are separated, classified, the desired information is extracted, and then stored and archived in a structured manner. Upon request, the data can be transferred to your existing ERP systems or DMS.

Possible workflow for file numbers:

Our product line Xpact Office processes incoming documents in the media and publishing sector fully automatically. With the help of our own AI, documents such as Print jobs are filtered out, the desired information is read, checked, and then released for printing or automatically forwarded to the responsible persons for revision.

Possible workflow for print jobs:

With Xpact Office approx. 95%
time and cost savings

Relieving the burden on employees &
Reducing the error rate

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AI developed in-house, made in Germany

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Zero-touch processing trough SOC certification

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No data blending, as the AI only trains with your data

Dokumentenanzahl

Small number of documents
required for training

Start

Pre-trained software for a productive start

Example: How automated processing of client documents works

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Client documents from scans or emails are uploaded to the sFTP server. The file number/case number is read by Xpact Office.

If a file number/case number could be read, the client documents are separated according to this number.

 The documents can now be classified according to their document type for easier retrieval and stored in a folder (named after the file number/case number) on the sFTP server.

If nothing is found, the client documents are stored in a folder for documents that cannot be clearly assigned.

The responsible person is automatically notified and can then manually edit the documents from the error folder.

Xpact Office in practice

Read here about the success stories we have already achieved with Xpact Office: