Xpact OFFICE
Smart process automation and document analysis for public authorities, law firms and credit reference agencies
Document-based processes are among the biggest time and cost factors in organisations. Whether invoices, notices, personnel files or payslips – manual checking, sorting and processing ties up resources and increases the likelihood of errors.
Smart AI-based automation – savings of up to 99%!
Xpact Office fully automates the processing of official notices, e-invoices, personnel files, payslips and other documents – enabling faster workflows, reducing manual effort and ensuring structured further processing in government departments, law firms and credit reference agencies.
Our AI software automatically recognises document types, analyses content and extracts relevant information. Invoices, official notices, personnel files, payslips and other documents are then transferred directly to the correct systems, mailboxes or filing systems, where they are immediately available in a structured format.
Using Xpact Office can drastically reduce the manual effort involved in document processes and prevent errors caused by incorrect assignments or overlooked content. At the same time, it takes the pressure off staff, giving them valuable time to focus on tasks that create real added value for the company.
Self-developed
AI “Made in Germany”
Zero-touch processing thanks to
SOC certification
No data mixing:
audit-proof & data-driven
Small number of documents
required for training
Pre-trained software for a productive start
Automated processing of administrative documents with Xpact Office
The software tracks the document’s path, starting with classification, i.e., determining the document type.
Then all relevant information is read out and stored in your existing IT system.
Finally, the collected data is validated and enriched by comparing it with your database.
Examples of use cases and workflows
personnel files
Personnel files can be separated logically in a fully automated process. In addition, the documents are indexed so that they are fully searchable. They are then archived and stored in a structured manner.
E-invoices
Automated processing of e-invoices: creation of an XRechnung and automatic forwarding, including a dispatch confirmation.
Posteingangsautomatisierung
Automated extraction of incoming emails and their attachments, classification and separation of the documents. These are then sorted into predefined mailboxes and subfolders.
pay slips
Incoming batch PDFs are automatically split into logical sections, classified and tagged (pay slips, registration certificates, health insurance contribution invoices, etc.), then processed in a structured manner and forwarded to existing systems.
Notices/invoices
Invoices and notices are read, checked against the database and verified for accuracy. This enables them to be assigned to the correct person in charge and automatically filed once they have been approved.
file numbers
Client documents and similar items can be read completely automatically and then separated according to file number or case number. They are then filed accordingly.
Previously, processing a single order manually took around four minutes.With the help of AI-based software from
Evy Solutions, Antalis reduced processing time to an average of 15 seconds – a time saving of
over 90 percent.
Xpact Office in practice
Read our success stories here, which we have already achieved with Xpact Office:
Find out more about document processing with Xpact Office and download our product information now:
Further solutions for your process automation:
XPACT MAIL
Automation of incoming emails and their attachments
XPACT GOV
Processing of files, checking of applications and invoices
XPACT INSURE
Processing of broker mail, damage reports, ICD and OCR codes
Do you have any questions?
We’re happy to help. Please contact us!