Xpact Gov

Efficient AI-based document processing and process automation for public administration and municipal specialist procedures

Automate your administrative processes in compliance with data protection regulations using AI-supported document processing—integrated into existing specialist procedures and without third-party providers.

Intelligent automation for your administrative processes

With our on-premises or cloud-based software solution Xpact Gov, specially developed for cities, counties, and municipalities, you can significantly speed up your document management, efficiently expand specialized procedures, reduce costs, increase employee satisfaction, and thus improve the quality of service for citizens at the same time.

Intelligent Document Processing (IDP) makes your document management more efficient—without external third-party providers, because our proprietary AI is “Made in Germany” and meets the highest security standards.

Self-developed
AI “Made in Germany”

Zero-touch processing trough SOC certification

No data mixing:
AI only trains with your data

Small number of documents
required for training

Pre-trained software for a productive start

Automated document processing with Xpact Gov:

Xpact Gov tracks the document’s journey every step of the way: starting with the classification of the document, the type of document is determined.

All relevant information is then read out and stored in your existing IT system.

Upon request, the collected data can be validated and enriched by comparing it with your database.

Use cases and workflows

Administration and incoming mail

AI-supported recognition and classification of incoming letters, automatic extraction of key information, digital distribution to the relevant departments.

YOUR BENEFITS:
Faster processing of incoming mail
• Reduced administrative workload
• Shorter response times for citizen inquiries.

View Workflow

Review of objections

Automatic classification of
grounds for appeal • Extraction of relevant facts and evidence
• Comparison with original notices and case files.
YOUR BENEFITS:
Accelerated processing of appeals
• Transparent documentation for
decision-making processes
• Reduced processing times

Review of notices

Automatic extraction and analysis of decision content
• Comparison with legal requirements and internal
guidelines
• Flagging of discrepancies for quick
processing

YOUR BENEFITS:
Faster decision review
• Minimization of errors and legal risks
• Reduction of workload for administrators

Processing of funding applications

• AI-supported analysis and classification
of submitted documents
• Checking for completeness and eligibility criteria
• Automated creation of checklists for
administrative staff.

YOUR BENEFITS:
Faster application processing
• Better utilization of funding
• Transparency for applicants

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Digital construction file

• Automatic indexing and tagging of
all documents
• Extraction of relevant information such as construction projects, parcels of land, applicants
• Quick search and filtering by document type.
YOUR BENEFITS:
Quick access to the information you need
• Better traceability of
approval processes
• Efficient management of construction projects

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Digital foreigner files

Automatic classification and sorting of incoming documents
• Extraction of personal data, deadlines, and status information
• Notification when documents expire.

YOUR BENEFITS:
Accelerated processing of applications
• Fewer missed deadlines
• Greater transparency for administrators

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E-file management

• Automatic digitization and classification of physical files
• Intelligent indexing and linking to processes
• Integration into existing e-file systems.

YOUR BENEFITS:
Complete digital file management
• Fast access to relevant documents
• Improved collaboration between departments

Automated invoice processing

CHALLENGE: Manual processing of incoming invoices in administrative departments is time-consuming, error-prone, and ties up a lot of resources.
THE SOLUTION: With Xpact Gov from Evy Solutions, invoices are automatically recognized, read, checked, and transferred directly to existing ERP or DMS systems.
YOUR BENEFIT: Automation speeds up invoice processing, reduces errors, and relieves the burden on administrative staff.

View Workflow