Xpact Gov

Efficient AI-based document process automation for public administration

Optimise your administrative processes efficiently and in compliance with data protection regulations and intelligent document processing for government.

Intelligent automation for your administrative processes

With our on-premises or cloud-based end-to-end software solution Xpact Gov, specially developed for cities, counties and municipalities, you can significantly speed up your document management, automate workflows, reduce costs, increase employee satisfaction and, at the same time, improve the quality of service for citizens.

Self-developed
AI “Made in Germany”

Zero-touch processing trough SOC certification

No data mixing:
AI only trains with your data

Small number of documents
required for training

Pre-trained software for a productive start

This is how automated document processing works with Xpact Gov:

Xpact Gov begleitet den Weg des Dokuments bei jedem Schritt: Beginnend mit der Klassifizierung des Dokuments wird festgestellt, um welche Dokumentart es sich handelt.

All relevant information is then read out and stored in your existing IT system.

Upon request, the collected data can be validated and enriched by comparing it with your database.

Use cases and workflows

Administration and incoming mail

AI-supported recognition and classification of incoming letters, automatic extraction of key information, digital distribution to the relevant departments.

YOUR BENEFITS:
• Faster processing of incoming mail
• Reduced administrative workload
• Shorter response times for citizen inquiries.

View Workflow

Review of objections

• Automatic classification of
grounds for appeal • Extraction of relevant facts and evidence
• Comparison with original notices and case files.

YOUR BENEFITS:
Accelerated processing of appeals
• Transparent documentation for
decision-making processes
• Reduced processing times

Review of notices

• Automatic extraction and analysis of decision content
• Comparison with legal requirements and internal
guidelines
• Flagging of discrepancies for quick
processing

YOUR BENEFITS:
• Faster decision review
• Minimization of errors and legal risks
• Reduction of workload for administrators

Processing of funding applications

• AI-supported analysis and classification
of submitted documents
• Checking for completeness and eligibility criteria
• Automated creation of checklists for
administrative staff

YOUR BENEFITS:
• Faster application processing
• Better utilization of funding
• Transparency for applicants

View Workflow

Digital construction file

• Automatic indexing and tagging of
all documents
• Extraction of relevant information such as construction projects, parcels of land, applicants
• Quick search and filtering by document type.

YOUR BENEFITS:
• Quick access to the information you need
• Better traceability of
approval processes
• Efficient management of construction projects

View Workflow

Digital foreigner files

• Automatic classification and sorting of incoming documents
• Extraction of personal data, deadlines, and status information
• Notification when documents expire.

YOUR BENEFITS:
• Accelerated processing of applications
• Fewer missed deadlines
• Greater transparency for administrators

View Workflow

E-file management

• Automatic digitization and classification of physical files
• Intelligent indexing and linking to processes
• Integration into existing e-file systems.

YOUR BENEFITS:
• Complete digital file management
• Fast access to relevant documents
• Improved collaboration between departments