Xpact GOV
Automated Processing of digital Foreign National Files with AI
Immigration authorities process large volumes of documents every day—from applications for residence permits to official notifications. XPACT GOV fully automates the processing of these documents and integrates seamlessly into existing systems. This reduces processing times and significantly lightens the workload for case workers.
Challenges in Processing Files on Foreign Nationals
Processing immigration files involves a significant amount of manual work. Different document types, unstructured content, and legal deadlines make efficient processing difficult. At the same time, manual processes often lead to errors and a lack of transparency in ongoing procedures.
Significant manual testing and data entry effort
Different documents and formats
Deadlines must be closely monitored
High risk of errors with manual processing
Lack of transparency in ongoing processes
The XPACT GOV Solution
Xpact Gov enables the fully automated processing of foreign national files. Incoming documents are recognized, classified, and analyzed for content, allowing relevant information to be processed in a structured manner. This results in end-to-end digital processes that can be seamlessly integrated into existing business workflows.
Here’s how the automated processing of foreign nationals’ files works:
1. Incoming Documents
Incoming documents are automatically captured from various sources, such as the inbox, a scanner, or SFTP, and are continuously monitored.
2. Separation
Bundled or unsorted documents are automatically separated from one another in a logical manner, allowing individual transactions to be processed efficiently.
3. Classification
The AI recognizes document types such as applications, registration certificates, transcripts, or bank statements, tags them, and makes them fully searchable.
4. Organized Filing System
All documents are automatically transferred to the appropriate structure of the digital foreigner file—including assignment to main and subfolders.
5. Integration into existing systems (optional)
Upon request, the processed data can be transferred directly to existing systems such as DMS, ERP, or specialized applications for further processing.
Maximum security for your documents
Your data protection is our priority. Your highly sensitive data is in safe hands with us.
100% GDPR compliant
We ensure that your data is protected, treated confidentially and processed in accordance with the strictest EU standards.
SOC 1 Type 2 certified
Maximum process reliability through verified access controls, low risk of data loss or security breaches.
AI „Made in Germany“
Our software is developed in-house: your data remains in Germany and is not passed on to third parties.
Ihr Nutzen bei der Verarbeitung von Ausländerakten
- Significantly reduced processing times at the Immigration Office
- Entlastung der Sachbearbeitung bei Routineaufgaben
- Minimizing errors through automated processing
- Consistent adherence to deadlines and specifications
- Greater transparency in ongoing processes
- Seamless integration into existing business processes
Learn more about the automated processing of foreign national files with Xpact Gov and download our product information now:
FAQ – Frequently Asked Questions About the Automation of Foreign Files
How can foreign national records be automated?
Immigration case files can be automated by automatically recognizing, classifying, and converting incoming documents—such as applications, notices, or supporting documents—as well as existing legacy files into structured, machine-readable data. This data is then transferred directly into existing specialized systems for further processing.
How does the solution support the requirement for data sharing between municipalities?
The solution enables structured and standardized data exchange between government agencies. Instead of unstructured PDF documents, information is provided in an interoperable format and can be seamlessly integrated into other specialized systems.
How is the “once-only” principle applied to foreign nationals' files?
Data is collected automatically, stored in a structured format, and made available across systems. This eliminates the need to manually enter information multiple times and allows it to be reused directly between business processes.
How is integration into existing specialist systems carried out?
The processed data and documents are seamlessly integrated into existing specialized systems—such as municipal solutions like VOIS, systems for managing foreign nationals, or connected systems like SAP. This ensures that all information is directly available within the respective system and can be further processed without additional manual effort.
Is the processing of foreign nationals' files compliant with data protection regulations and secure?
Ja, die Verarbeitung erfolgt vollständig DSGVO-konform. Die Lösung ist SOC 1 Typ 2 zertifiziert und nutzt eine in-house entwickelte KI („Made in Germany“), bei der keine Daten an Drittanbieter weitergegeben werden.
Do you have any questions?
We’re happy to help. Please contact us!